There is some confusion about the situation with regard to the University's Research Publications Service. This document attempts to clarify things.

The Research Publications Service combines the Edinburgh Research Archive (ERA) and the Publications Repository (PR), creating a consistent archival process for research papers - whether or not they are to be made publically available.

  • The Publications Repository is a closed repository, accessible only from within the University of Edinburgh. It was adapted from the repository created for the Research Assessment Exercise (RAE), with the addition of a new management tool, and can hold all the University’s research outputs.

  • The Edinburgh Research Archive is the University’s open repository, and makes author copies of research papers available to other researchers (publisher versions of the same papers are hidden behind a subscription wall).

Publications for both repositories are uploaded individually or collectively, in single-author or multi-author formats, via the publications website,

Individual publication submissions are entered manually, by typing in all the details to multiple fields. This method can be used by any user, but is time-consuming and tedious.

Multiple publication submissions can be uploaded in a single file, but this file needs to be of the correct format - and will usually be the output of a bibliographic management tool (such as EndNote, RefMan, Bibtex, or ISI).

Once the publications have been uploaded by the user, they still require post-processing - which involves a manual check by a cataloguer for copyright status and quality of metadata (this is currently a bit of a bottleneck).

Once publications are successfully uploaded and submitted, details can then be retrieved from the website. It is possible to retrieve publications lists for individual users via the "Publications List" feature, which generates Java code that can be copied and pasted onto a web page to dynamically retrieve and display a list of publications (which can be customised by ranking, by date, by type of publication, &c).

Note that the current PR management tool was developed in-house, but will shortly be replaced by a commercial product, Pure, from the Danish company Atira ( - but this should not affect the user (submission) front-end. There does appear to be some confusion over whether Pure has actually been bought, or merely that a decision has been made to buy it, or if it has yet to be tendered for (and a full tender process and implementation could take 18 months to 2 years). Clarification is required - this was discussed at the last CCPAG Committee ( There are some concerns about the resources allocated to the current PR management tool and submissions management - this was also raised by CCPAG.

Note that Pure will replace the Publications Repository as a research management tool, but ERA will stay as a full-text and open access repository (Pure has its own harvesting/upload functions, but it doesn't have a full-text repository). The local developers used JabRef for the front-end of the PR upload mechanism, but it is not known what Pure uses.

-- RogerBurroughes - 10 Nov 2010

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Topic revision: r4 - 11 Nov 2010 - 09:50:24 - RogerBurroughes
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