Placing an Order

Purchase orders should be raised either via SciQuest or eFinancials.There is on-line training for both systems which must be completed before full access is given. For eFinancials access, contact the School Finance Officer who will provide the necessary form to complete.

All orders must be approved by the Portfolio Manager or approved signatory that provided the budget codes. Financial administration should also be cc'd when we ask for a portfolio manager to approve a purchase order.

If we raise a purchase order using a quotation from a supplier, we should state clearly on the PO the quotation number. In the case of an off-contract order, all quotes provided by the suppliers should be attached to the RT ticket along with a justification as to why the supplier was chosen.

All purchase orders should be attached to the relevant RT ticket and the PO field completed.

Once a PO has been approved in SciQuest the PO is sent to the supplier automatically. When the PO has been raised in eFinancials, we need to send it to the supplier manually.

We should update the status field and PO date in the RT ticket.

We should expect a confirmation of the order from the supplier which must be checked to ensure that it matches the PO that was sent.

-- AlisonDownie - 29 Nov 2019

Topic revision: r2 - 02 Dec 2019 - 15:47:17 - AlisonDownie
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