On-line exam procedure - checklist

NOTES / CORRECTIONS:

These instructions should be signed off for each paper of each exam -- e.g. mock needs its own checklist, as does exam.

 name, ✔️  Action Who When Comments      
Confirm exam details in Theon: 1 or 2 sittings? Work "pe / rpe / (etc.)" definition? ITO > 1 week before  
Identify labs to be locked down and number of machines required. ITO/Support > 1 week before  
Confirm dates, times and numbers in RT ticket ITO > 1 week before  
Set up file names using set_submit_filenames. (This may already have been done). Support > 1 week before  
Check exambackup folders exist for course/paper Support > 1 week before
Confirm media policy with lecturer ITO/Support > 1 week before
Check (reboot / repair / reinstall) lab machines Support > 1 week before
Housekeeping on examreadonly, submit & backup partitions. Tidy out/archive old files. Support > 1 week before
Test lockdown - including USB and ipfilter rules
(don't forget exambackup/scripts/preexam-ip-sweep)
Support > 1 week before
Confirm exam files are in correct location ITO/Support > 1 week before
Test getpapers (using appropriate account) Support > 1 week before
Test examsubmit (using appropriate account) Support > 1 week before
Test examrestore (using appropriate account) & presence files Support > 1 week before
Check on-line documentation in place Support > 1 week before
Create an exam release; freeze labs to release. Support > 1 week before
Agree times for locking down with ITO ITO/Support > 1 week before
Check invigilators have submit role.
IMPORTANT: Undergraduates MUST NOT be given the submit role!
ITO/Support > 1 week before
Lecturer/TA run through exam and sign
(NOTE: no further changes/moves to be made)
Lecturer/TA > 1 week before
Arrange CSO cover for exam day Support > 1 week before
Confirm RAT availability Support > 1 week before
Update ExamDates Support > 1 week before
Display lab closure notices ITO 1 day before
Check lab machines are running normally, no missing mice, etc. Support 1 day before
Labs emptied and doors locked ITO 1 HOUR before
Check for attached / inserted media ITO/Support 1 HOUR before
Lock-down machines, test a representative sample of machines:
(login with student test account, getpapers, submit; check backups)
Support 1 HOUR before
Turn printers off where appropriate Support 1 HOUR before
Monitor disk usage; backups; submissions. Support During exam
Monitor logs for getpapers progress, along with any other discrepancies RAT Unit During exam
Complete Incident Reports if required Support During exam
Confirm number of submissions match no. of candidates. Investigate discrepancy. ITO/Support After exam
Unlock (if final exam) / Change paper (if multiple papers) Support After exam
Check for forgotten media still plugged in. ITO/Support After exam
Unfreeze profile.release in lab headers. Support End of diet
Topic revision: r14 - 10 Dec 2019 - 13:48:50 - GrahamDutton
 
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