Minutes of the Forum Migration group

Tuesday 13th November 2007

Present: George, Dave, Ken, Marije, Alison, Alastair

--------------------------------------------------------------
1) Items raised but not discussed due to lack of time
--------------------------------------------------------------

1.1) Procurement - network switches, cables, anything else?

1.2) Who is doing what - patching closets
                       - patching desks
                       - anything else?

1.3) Inventory population

1.4) Early access to Forum

--------------------------------------------------------------
2) Items Discussed
--------------------------------------------------------------

2.1) CO office allocation

     Marije needs to know which CO is going into which office
     by the end of November. Alastair will coordinate this (with CEG).
 
     [ACTION: ascobie] (13/11/2007)

2.2) Support office furniture

     Marije needs spec on furniture by 16th Nov in order for it to 
     be in place in time for occupation. There is insufficient time
     for us to adequately deliberate on our requirements, so we will
     defer our deliberations until later and order what we need as 
     part of the retro-fit. Meanwhile we will borrow some unused PhD
     desks.

     (Bring back when?)

2.3) CO office furniture

     It was agreed that extra furniture (storage, bookcases etc) for
     the CO offices will be acquired as part of the retro-fit as
     there is insufficient time to deliberate on our requirements.

     (Bring back when?)

2.4) Moving equipment

     We discussed who would likely move what category of kit.

     * desktops/monitors

       We expect the furniture removal contractor to deal with this, 
       but we have concerns wrt packing of LCD monitors.       

     * servers/racks

       It is likely that we will require a specialist company to
       move our servers. They weigh from 10Kg to 50Kg; the racks
       weigh around 150Kg each. We will need to be especially careful
       with the Nexsan storage arrays. It won't be possible to move
       all servers at once; we will probably need several stages for
       each site. Alastair will ask IS and EPCC who they have used in
       the past.

       [ACTION: ascobie] (13/11/2007)

     * printers/photocopiers

       Many of the printers are heavy (40-50Kg), but can probably
       be handled by the furniture removal contractor. It is unclear
       which printers will be moving to the Forum; it's also not 
       yet clear whether MFDs will replace photocopiers. Alastair will
       check with Craig.

       [ACTION: ascobie/cms] (13/11/2007)

     * switches

       It's possible that the switches will be delivered to AT or direct
       to the Forum so we may not need to involve an external contractor.

     * safes

       We may require a specialist company to move safes to the Forum.
       Alison will identify, with Craig, which safe or safe(s) will
       move to the Forum and which will stay at KB.

       [ACTION: alisond] (13/11/2007)

2.5) Order of occupation

     Marije reported that she knows where each institute is going in
     the Forum, but not which individual is going to each room.

     Marije's current best guess is that the occupation will follow
     this order :-  AT, JCMB, BP, FH. It is possible that BP may
     be moved before JCMB. She hopes that E&B will give a clearer
     indication of priorities by the end of the month.

     [ACTION: mvugts] (13/11/2007)

     (Bring back 27/11/2007)

     Until we know the above, it won't be possible to sequence
     the wiring of closets.

2.6) Floorbox to closet allocation

     Dave commented that there is no detailed published documentation
     on which floorboxes are connected to which closet. We need this
     information in order to plan switch provision in each closet and
     to start drawing up our own wiring plans. Alastair will chase 
     BK for this information.

     [ACTION: ascobie] (13/11/2007)

2.7) Handover during January/February

     Marije reported that Balfour will be handing over floors,
     or sections of, to the University during January and February. 
     We will have access to the handed over areas once snagging is
     complete, but before the furniture supplier; this will allow us
     to move floorboxes as required.

     Marije will ask Balfour whether this will include handover
     of the associated closets. Dave pointed out that wiring up 
     a closet takes around one man week; we have 16 closets
     to wireup.
   
     [ACTION: mvugts] (13/11/2007)

2.8) Meeting with Balfour Kilpatrick (BK)

     Gordon Duckett and Alasdair McKim have suggested that we meet
     with BK in the near future to discuss details of the handover.
     Alastair will arrange.

     [ACTION: ascobie] (13/11/2007)

2.9) Furniture layouts

     Marije reported that there are new versions of the furniture
     layouts. She will email to the group.

     [ACTION: marije] (13/11/2007)

2.8) PaintshopPro

     Alison will arrange a copy of PaintshopPro for Marije to 
     mark up office plans.

     [ACTION: alisond] (13/11/2007)

--------------------------------------------------------------
3) Ongoing items, with bring back date
--------------------------------------------------------------

3.1) Support office furniture (when?)

     We need to deliberate on our requirements for the support
     office area furniture.

     [ACTION: alisond]

3.2) CO office furniture (when?)

     We need to deliberate on our requirements for extra CO
     office  furniture.

     [ACTION: ?]

-- AlastairScobie - 14 Nov 2007

Topic revision: r2 - 14 Nov 2007 - 15:37:07 - AlastairScobie
 
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