Project Development Meeting (BP) - Agenda 14/6/06

1. Remit

"The remit of the development meeting is to monitor, assess and prioritize all development projects from initial proposal to operational signoff. All significant new developments must be proposed to the development meeting and undergo peer review. The development meeting will also be responsive to external proposals and will typically assign a senior CO to work up external proposals to the same degree as internal proposals."

2. Procedures

Sample projects to evaluate possible procedures against are here: DevelopmentMeetingInterimProjects

  • Acceptance of internal (CO) and external project proposals
    • What is a "significant" project?
    • What does a project request look like?
  • Assignment of projects to project leaders
    • "Working up" external project requests
    • Creating plans and timescales
    • (Projects should be expected to complete on schedule)
  • Prioritisation
    • Escalation procedures
    • Scheduling of staff time
    • Avoid projects being delayed indefinitely
    • Avoid effort being rescheduled without approval
  • Monitoring of project progress
    • Publishing progress and status (how often?)
    • Rescheduling & reprioritisation *Peer review
  • Project signoff

3. Supporting Software

It is essential that the above procedures are lightweight, and transparent. This requires some software support. Establishing this should be a first priority:

  • It must be possible to see details for all projects - proposal details, current state, development history, delays, priorities, etc.
  • Users should be able to comment on projects, preferably directly
  • We should be able to extract some statistics on time/effort
  • It must be possible for project managers to update this easily and regularly.

We need resources and a plan to locate/develop/evaluate suitable software as soon as possible.

4. Interim Procedures

  • We need an informal list of current projects.
  • We may need to discuss any new project proposals informally.
  • What should be published on the web (and where?)
Topic revision: r3 - 06 Jul 2006 - 11:59:24 - PaulAnderson
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